Would you like to join the leading international intergovernmental organization?

The Admin Assistant for AirC2 provides essential administrative support to ensure smooth operational workflows, effective knowledge management, and efficient office management. This role supports the team through calendar management, document handling, process coordination, and organization of meetings and resources.

Responsibilities:

Knowledge management

• Maintains a knowledge management database.

• Leverages knowledge of a specialism to capture and classify content, taking expert advice when required.

Business administration

• Assists the team/manager in ensuring they have the information needed to support ongoing team processes.

• Assists in planning for meetings.

• Sets up and provides detailed guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.

• Liaises and organises across functions.

• Updates and maintains office policies and procedures.

Calendaring

• Customizes time ranges, size, shape, layout, etc. in own calendar.

• Receives meeting requests from others and manages own calendar accordingly.

• Uses software to create and review personal tasks and appointments.

• Creates and sends requests for group appointments and meetings.

• Views, retrieves and updates own calendar entries in accordance with procedures and conventions.

Office Administration

• Assists in developing administrative process flow to and from other functions and departments.

• Coordinates preparation and distribution of standard reports (e.g. status or activity).

• Processes and documents requirements for equipment or staff requisitions.

• Manages current equipment service agreements and support services.

• Develops and maintains physical and electronic filing systems.

• Performs all aspects of administrative support for a location or a department.

Essential Qualifications & Experience:

• Experience working in an office environment utilizing office management systems and procedures.

• Experience in problem solving and proven ability to be flexible when needed.

• Excellent written and verbal communication skills.

• Experience in effective time management and multi-tasking in an ever-changing environment

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.