Would you like to join the leading international intergovernmental organization?

We are looking for a Business Execution and Management Assistant to join the NCI Agency. This role sits at the heart of our business operations – supporting everything from demand forecasting and customer requests to project governance, financial management, workforce planning, and internal controls.

Responsibilities:

Business Management support

• Supports coordination and facilitates data collection for Business Intake related processes: annual Demand Forecast exercise as well as Customer Request Forms (CRFs) with local stakeholders and leadership.

• Provides administrative support to project boards, project assurance teams and quality review meetings.

• Uses recommended portfolio, service and project control solutions for planning, scheduling, tracking of execution and delivery.

• Compiles and distributes reports using NCIA dedicated reports and dashboards.

• Supports accurate time accounting through direct user guidance and participation in weekly timesheet monitoring initiative.

• Provides guidance on project and service management related software, procedures, processes, best practices, tools and techniques.

Business administration

• Provides administrative support function to teams and meetings, follows up on action items if needed.

• Takes an active part in team meetings and knowledge sharing sessions.

• Sets up files and libraries in intranet, compiles and distributes reports.

• Provides guidance on administration software, procedures, processes, tools and techniques.

Internal Controls

• Studies and evaluates the audit trails of various operational processes.

• Participates in the testing, review and analysis of existing internal controls.

• Applies new technology-based solutions to specific internal control processes.

• Completes, files and maintains forms used for internal control documentation.

• Makes recommendations for the enhancement of certain internal controls.

Essential Qualifications & Experience:

• Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience.

• Demonstrated knowledge and experience in coordination roles within financial management, workforce management and project management in a customer-funded environment;

• Proven experience in planning, preparation, execution, and reporting related to financial management, workforce management, and project management activities.

• Knowledge and experience in enterprise resource planning systems, project management processes, procedures and tools.

• Prior working experience using ServiceNow;

• Prior experience of working in an international environment comprising both military and civilian elements.

• Knowledge of NATO responsibilities and organization, including ACO and ACT

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.