Would you like to join the leading international intergovernmental organization?

The ASO Administrative Coordinator provides comprehensive administrative support for a department or location. They organize knowledge assets, facilitate collaboration, handle business administration tasks, consult on desktop tools usage, and assist in office administration activities. Their primary focus is on enhancing efficiency, supporting leaders, and streamlining workflows.

Responsibilities:

Knowledge management

• Organises knowledge assets and oversees the life cycle of identifying, capturing, classifying, storing, and maintaining assets.

• Facilitates sharing, collaboration and communication of knowledge.

• Implements specific knowledge management initiatives.

• Monitors the use and impact of knowledge.

• Interrogates existing knowledge content to identify issues, risks, and opportunities.

Business administration

• Manages the delivery of business administration services.

• Manages time and diary for individual senior managers and leadership teams.

• Filters and prioritises meeting requests.

• Handles sensitive, confidential information.

• Ensures managers have the information and resources needed to support ongoing processes and changes in processes.

Desktop Tools

• Consults others on the use and interconnectivity of the tools.

• Applies advanced features and functions of all key office products.

• Participates in evaluation of new office support tools.

• Determines which office products can interact and how to share data.

• Diagnoses common software problems and works on the resolution.

• Works with all kinds of office support software to finish complex tasks.

Office Administration

• Assists in developing administrative process flow to and from other functions and departments.

• Coordinates preparation and distribution of standard reports (e.g. status or activity).

• Processes and documents requirements for equipment or staff requisitions.

• Manages current equipment service agreements and support services.

• Develops and maintains physical and electronic filing systems.

• Performs all aspects of administrative support for a location or a department.

• Establish and maintain communication channels with stakeholders.

Essential Qualifications & Experience:

• Proven experience in working independently and applying appropriate judgement when handling confidential materials.

• Experience in drafting accurate and concise minutes, reports, documents, etc.

• Experience in the application of strong planning, analytical and problem-solving skills.

• Proven ability to build relationships with staff at various levels and across departments.

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.