Would you like to join the leading international intergovernmental organization?

The CPMO Administrative Coordinator is responsible for supporting the daily administrative operations of the CPMO office. This role involves coordinating the preparation of reports, presentations, and informational documents, managing knowledge assets, maintaining effective communication with stakeholders, and ensuring the office’s productivity and efficiency. The incumbent will also serve as a liaison between departments and contribute to administrative improvements

Responsibilities:

Knowledge management

• Organises knowledge assets and oversees the life cycle of identifying, capturing, classifying, storing, and maintaining assets.

• Facilitates sharing, collaboration and communication of knowledge.

• Implements specific knowledge management initiatives.

Business administration

• Manages the delivery of business administration services

• Filters and prioritises meeting requests, manages room bookings for meetings and briefings.

• Handles sensitive, confidential information

• Manages travel requirements for the team.

• Ensures managers have the information and resources needed to support ongoing processes and changes in processes.

Desktop Tools

• Applies advanced features and functions of all key office products.

• Works with all kinds of office support software to finish complex tasks.

Office Administration

• Assists in developing administrative process flow to and from other functions and departments.

• Contributes to administration improvements and best practices.

• Coordinates preparation and distribution of standard reports, processes and documents requirements for equipment or staff requisitions.

• Organises and coordinates meetings and briefings.

• Develops and maintains physical and electronic filing systems.

• Performs all aspects of administrative support for CPMO.

• Establish and maintain communication channels with stakeholders.

Additional duties for this post:

• Support the team with managing Excel files and analysing data.

• Create and maintain the team SharePoint site.

• Consolidate ServiceNow and Oracle data relating to CPMO funding.

• Monitor time accounting and ensure it is submitted in a timely manner by the team.

Essential Qualifications & Experience:

• Higher vocational training in a relevant discipline with 3-years postrelated experience, or a secondary educational qualification with 5-years post-related experience.

• Proven experience in working independently and applying appropriate judgement when handling confidential materials.

• Experience in drafting accurate and concise minutes, reports, documents, etc.

• Experience in the application of strong planning, analytical and problem-solving skills. . Proven ability to build relationships with staff at various levels and across departments.

• Experience in content management and document management systems using metadata;

• Advanced knowledge of Word, PowerPoint and Excel.

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.