Would you like to join the leading international intergovernmental organization?

As the Executive Business Officer to the Deputy NIMSC, you will serve as a pivotal strategic enabler, operating at the heart of the organization's senior leadership. This is far more than a traditional administrative role; you will act as a trusted force multiplier, ensuring that the Deputy’s vision is translated into actionable, high-priority initiatives that drive the successful delivery of NIMSC projects and services.

Responsibilities:

• Coordinate strategic business management initiatives working across NIMSC departmental or functional boundaries, with a key focus on improving delivery of NIMSC projects and services.

• Ensure proper and efficient management, administration, and operation of the Deputy NIMSC day-to-day routine;

• Ensure that the Deputy NIMSC decisions and guidance are assigned, prioritised and executed appropriately to time and quality;

• Ensures that the Deputy NIMSC calendar is updated, deconflicted and aligned to meet the timetable of NIMSC Senior Management meetings and forums.

• Set agenda, format and desired outcomes for key Deputy NIMSC meetings.

• Track progress updates from members of the NIMSC Senior Management team, and report to Deputy NIMSC.

• Manage highly sensitive and confidential issues and information.

• Organise and coordinate major events and visits including: executive off site meetings, managers' conferences, and key meetings on behalf of the Deputy NIMSC;

• Draft accurate, concise and clear documents, reports, letters and other artefacts as directed;

Essential Qualifications & Experience:

• A Bachelor's degree at a nationally recognised/certified University in a related discipline

• Experience working in large multidisciplinary and virtual teams;

• Experience with PRINCE2 or comparable Project Management methodology.

• Experience in service delivery and continuous service improvement.

• Minimum of 5 years' experience within a large international or governmental organization or military.

• Experience managing workflow and executive support staff.

• Experience in working with cross-functional teams, preferably in an international environment.

• Proven ability to multi-task, deliver on responsibilities and work effectively under pressure while producing high-quality products under short-notice deadlines.

Desirable Experience and Education:

• Proven Information & Communication Technologies (ICT) experience in a sizeable organization, preferably one in the government defense sector or in an international organization, a national public administration (civil or military), or the private defense sector

• PRINCE 2 Foundation and Practitioner certifications;

• Intermediate ITIL Foundation certification.

• Prior experience of working in an international environment preferably comprising both military and civilian elements.

• Knowledge of NATO responsibilities and organization, including Allied Command Operations (ACO) and Allied Command Transformation (ACT).

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.