Would you like to join the leading international intergovernmental organization?

The Principal Assistant (SharePoint Analyst/Designer) role is a unique hybrid position, blending expert-level SharePoint platform management with core business administration and project coordination. This role is ideal for a proactive, organized professional who is as comfortable with the technical details of SharePoint design as they are with supporting team operations and project delivery in a dynamic, secure NATO environment.

Responsibilities:

• Support the Service Line in redesigning the main SharePoint portal and harmonizing all subordinate SA and area pages.

• Map current sites and content, propose an improved information architecture and navigation, and agree this with the Service Line leadership.

• Engage each SA Head (or nominated focal point) through short structured sessions to capture requirements, define page structure, and validate final layouts.

• Implement modern SharePoint pages, libraries, lists, and navigation in line with agreed standards (naming conventions, permissions, templates, and views).

• Clean and migrate content from legacy pages/libraries to the new structure, removing duplicates and obsolete material in coordination with content owners.

• Define and document a light governance model (roles, responsibilities, review cycles, and change process) and provide brief training/hand‑over to SA content owners.

• Assists the team or manager in gathering and providing the information needed to support ongoing team processes.

• Helps to plan and prepare for meetings.

• Sets up and offers clear guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.

• Liaises and coordinates activities across functions.

• Updates and maintains office policies and procedures.

• Perform customer-facing duties

• Perform administrative and coordination duties

Essential Qualifications & Experience:

• Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience.

• Sound knowledge and experience in the use of Microsoft office automation package

• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;

• Experience in roles requiring to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;

• Experience in roles requiring excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff

• Desirable Experience: Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now)

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.