Would you like to join the leading international intergovernmental organization?

We are seeking an experienced and proactive Programme Support Officer to join the Agency Functional Alignment Programme (AFAP). In this pivotal role, you will provide critical administrative and project support to the Programme Manager, ensuring the smooth execution of programme activities, effective coordination of transitions and relocations, and enhanced collaboration across multiple locations. You will act as a key enabler for programme success, leveraging your experience in NATO infrastructure projects to drive efficiency and clarity in a dynamic, multinational environment.

Responsibilities:

• Providing critical and proactive administrative support to AFAP Programme Manager;

• Actively participating in Project Board Meetings, Steering Comities, taking minutes of the meetings and leading any allocated task (including Project Management functions for small scope projects);

• Acting as Project Support Officer (PSO) for the Agency Functional Alignment Programme (AFAP), ensuring timely execution and contributing to programme objectives across multiple NCI Agency locations;

• Streamlining AFAP administration through creating and maintaining online collaboration platform in SharePoint, resulting in improved information flow and enhanced team organization;

• Coordinating complex facility transitions and relocations, ensuring timely and efficient establishment of new operational environments

Essential Qualifications & Experience:

• 5+ years working experience in programme/project context in support to Infrastructure and Transition activities within NATO context;

• Extensive experience in supporting the delivery of complex infrastructure projects and initiatives;

• Proven experience in coordinating multiple relocations and transitions projects;

• Experience in liaising with diverse stakeholders and working within multinational environments;

• Knowledge of the administrative tools and platforms such as Service Now, SharePoint and Business Applications (EBA and SAP);

• Synthesis and analytical skills: ability to analyse and simplify complex information, organize and translate it to action;

• Ability to independently lead coordination and negotiation with internal and external stakeholders within the boundaries set by the Programme Manager;

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.