Would you like to join the leading international intergovernmental organization?

We are seeking an accomplished Senior Facility Manager to assume responsibility for the operational readiness and integrity of a critical new facility. This strategic role is central to transitioning the building from project phase to full operational capability, ensuring it meets the highest standards of performance and security.

Responsibilities:

• Liaise and coordinate with the Agency's internal and external stakeholders, to include the full set of suppliers which will be contracted to ensure the appropriate level of building operations;
• Ensure smooth transition from the project implementation stage to the standing building operations (Business As Usual);
• Ensure the building will achieve is initial operational capability on 1st October 2026, as far as the O&M framework is concerned;
• Manage, coordinate and implement operation and maintenance activities for the facility and technical installations, ensuring facilities are operational and compliant with business requirements;
• Implementation of maintenance, modifications and ad hoc projects in collaboration with designated contractors;
• Be responsible for safe operation and maintenance of premises and installations to ensure a safe and healthy working environment in line with the Agency Health & Safety Directive and applicable local legislation, including ensuring the safe delivery of work by contractors;
• Plan, manage contracts and providers for delivery of hard and soft services such as utilities provision, systems and equipment maintenance, cleaning and catering etc;
• Provide the necessary data to develop business cases and cost-effective solutions, including analysis of options of a wide range and complicated technical facilities and systems;
• Conduct and document regular facilities inspections;
• Act as fund manager for the allocated budget;
• Planning of yearly budgets inputs for the financial plan with justifications and manage the allocated funds for operational expenditures (O&M) as well as capital investments for renovation, upgrading, installation and construction projects.
• Supervising multidisciplinary teams of staff including cleaning, catering and technical maintenance.

We are happy to hear from you if you have:

• Master's degree in Civil Engineering and/or Science in Construction, with strong expertise in assessing building performance, maintenance needs and long-term infrastructure reliability.
• 10+ years of engineering experience, with demonstrated success in quality control, project coordination, site supervision, ensuring the projects are completed on time and within budget and in alignment with H&S regulations;
• Regulatory & Sustainability Expertise: Certified Fire Safety Expert with a strong understanding of building regulations and energy-efficient practices, ensuring safe and sustainable facility operations;
• Problem-Solving and Leadership: Proven ability to manage projects, identify technical issues, and implement effective maintenance and safety solutions;
• Engineering Proficiency & Rapid Learning: Strong grasp of engineering programs with ability to quickly master new tools and method;
• Good knowledge of techniques for planning, monitoring and controlling civil infrastructure programmes;
• Good understanding of the procurement process, including negotiation with third parties;
• Good knowledge of programme and project management methods;
• Good knowledge of budgeting and resource allocation procedures;
• Ability to produce succinct, well-structured and effective staff papers, presentations and correspondence;
• Excellent written and verbal skills, with a proven ability to write English to a very high standard;
• Ability to facilitate/present with strong persuasion to secure buy-in and highly effective negotiating skills to achieve desired outcomes, including business growth.
• Ability to multitask, manage time and work effectively under pressure while producing high-quality products under short-notice deadlines

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.